Official NACSW™ NW3 Trials

November 16, 17 2019

TRIAL LOCATION:

Camp Lincoln

67 Ball Road

Kingston, NH 03848

Please Note:  It is not appropriate to visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial visits risk the host losing the opportunity to use the location again in the future.

Trial Host:
The Big Sniff LLC, Maggie Pate

NW3: Saturday, November 16, 2019

NW3: Sunday, November 17, 2019

NW3 Entry

Volunteer Sign Up

NW3 Wait List

Certifying Official:
Sarah Woodruff


Judges:

Kay McDonald & Gail McCarthy

Entry Cost: 
NW3: $170 per dog and handler team

Number of Entries: 
NW3: 35 entries

Payable by check to: The Big Sniff, LLC

Mail to: Maggie Pate, 20 Hollow Oak Drive, Sandown, NH 03873

One dog per handler per level.

 

 Registration Entry and Closing:

Registration Method:
All registration will be on-line via the link provided to the NACSW™ trial registration form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive an auto-response email confirming that we received your trial entry after registration - this email does not confirm your space in the trial. There will be a separate confirmation from mpate5@comcast.net to let you know if your entry has been given a space in the trial.

Entry Method:

A Qualified Entry is one that meets all of the following criteria

  1. Complete the on-line trial entry between Noon EST August 7, 2019 and Noon EST August 9, 2019.
  2. The Handler is a NACSW™ member for the 2019-2020 membership year (8/1/2019 – 7/31/2020).
  3. The Dog is registered with the NACSW™
  4. Dogs participating in a trial must be at least one year of age.
  5. The Dog has passed the appropriate ORT and prior title level at least 14 days before the trial opens for entries.
  6. Qualified entry for NW3 – Dog has earned a NW2 title.

Trial spaces will be awarded in the following manner:

Note: If you are entered in another trial before this one and earn the title for the level you are entering NW1, NW2, at this trial, you will forfeit your space in this trial. You may request that the host add you to the list of those wishing to run their dog For Exhibition Only (FEO), in which case you may be given a space in the trial if space remains after all Qualified Entries are accommodated. If you earn the title level after the refund period has ended then you must contact the trial host at: mpate5@comcast.net within 48 hours of earning your title and at least 72 hours before the trial you are registered for to let them know you are no longer eligible. If you contact the host within 48 hours of titling and at least 72 hours before their trial and (1) they are unable to fill your space then you won't be given a refund but will be allowed to keep your space in the trial and run your dog FEO or (2) they are able to fill your space then a refund will be issued minus the processing fee listed in the cancellation policy. If you fail to contact the host within 48 hours of earning your title and at least 72 hours before the trial you are registered for then you will forfeit your space, you will not be allowed to run as FEO, and no refund will be issued.

You will be notified via e-mail of the results of the random draw by 5:00PM EST August 21, 2019.  If you are given a space in the trial, you will receive information on how to submit payment.  You will then have 3 days to complete your payment to confirm your space in the trial.

A waiting list for alternates will be started as soon as entries fill.

Alternates will be contacted when a space opens up.

Note: Depending on last minute trial logistics, we may opt to not fill all canceled spaces.

Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.

Cancellation Policy: 
Refunds

The following cancellation policy applies:

For cancellation of entries on or before 5pm EST November 2, 2019 – Full refund minus $25 processing fee. For cancellation of entries after 5 pm EST November 2, 2019 – no refunds will be issued.

All cancellations must be emailed to mpate5@comcast.net

Entry fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

No part of the fee will be refunded if the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers.

Trial Conditions:

Modeled after real-life detection work, K9 Nose Work® trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges.Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this trial at their own risk.  

This search area is a baseball stadium. Dogs are not allowed on the baseball field and no searches will take place on the actual field. The competetor parking is paved, small and boardering a school. There may be many stairs that handlers and dogs may have to nogotiate.  Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute.

Liability:
By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW™, The Big Sniff, LLC, Maggie Pate and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.  The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

 Dog Policies

Dog Policies:

Females in Season:
Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact mpate5@comcast.net so plans can be made for the dog.

Other Information

Rules:
Complete rules are available at www.NACSW.net.  It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.  

Reactive Dog Parking:

There will not be reactive dog parking at this trial.

RV Parking:

No RV parking is available.

Running Vehicles or Generators in the Parking Lot:

The parking is tight at this location and running your vehicles or generators in the parking lot is not allowed at this trial. Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Crating Options:

We will not have any indoor crating area.  

Smoking:

Smoking is not allowed on this trial site, including the use of e-cigarettes

Sportsmanship:
All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

 NACSW™ Results:

Results for each search and overall will be posted after all searches are completed and scores are verified for you to record your results for your own records.  It is your responsibility to ensure your scores are accurate prior to leaving trial grounds.  In the event that a discrepancy cannot be verified at the trial, you may be instructed to submit a score card review request.  It is not the responsibility of the host or NACSW to return score sheets that are left behind or to mail ribbons that are not picked up.

Spectators: 
Family members and friends are welcome to watch certain elements if there is appropriate viewing space for a gallery that will not interfere with the dog working or the judging. Limits may be put on the number of spectators depending on the turn out. Children under 18 must be directly supervised by a parent/guardian at all times.
Spectators MUST check-in at registration, sign a waiver, and get a name badge. No dogs will be allowed in the spectator area. No unentered dogs are allowed at the trial. Spectators are reminded that the hide placements must not be discussed nor should they speak with any competitors about what they saw until after the trial is complete. Competitors are not allowed to watch the trial at anytime.

Video Taping and Photography:

At this time, competitors may be allowed to take videos and photos of the search areas during the competitor walk through in order to help familiarize themselves with the search area. Due to site privacy issues or time constraints, competitors may not be allowed to photograph or video a search area during the walk through.  At the host's discretion, a photographer and/or video service may be present during the trial to offer photos and/or videos for sale to the competitors.

As a condition of your entry, you agree to allow NACSW™, or their agents, to video you and your dog, during the entirety of the NACSW™ event.  These videos are the property of NACSW™. All competitors, through entry at any NACSW™ event, waive any and all rights relative to video broadcast or photography of such event.

Hotels and Directions:
Hotels and directions will be supplied with confirmation letter.

Questions:
All trial related questions including volunteering, contact Maggie Pate,
mpate5@comcast.net

Revised 6.11.19